PRAASA 2010

PRAASA is sponsored by the Areas of the Pacific Region. The Region boundaries are designated in the A.A. Service Manual.

The purpose of PRAASA is to develop greater unity among the members, groups, and Areas of the Pacific Region; to encourage the exchange of ideas and experiences; and to provide an opportunity for members to discuss pertinent aspects of A.A. The Assembly and the PRAASA committee should always foster the Recovery, Unity and Service legacies of A.A.

The Delegates of the Pacific Region have overall responsibility for implementing the PRAASA. They will meet at the Conference each year to select, from among the interested Areas, the site for the PRAASA four years ahead. Special consideration should be given to bids from Areas which have hosted fewer Assemblies than other bidders. The Delegates select an Advisory Committee which represents the Pacific Region Delegates in lending continuity and guidance to host committees in the periods between PRAASA business meetings. The Delegate of the area whose bid is accepted shall appoint an archivist for that assembly within 60 days of the close of the Conference. The archivist will implement, under the supervision of the Advisory Committee, the updating of the Assembly history book as follows:

        a.   Compile a comprehensive historical report from the time of the bid until the applicable data is
              passed to the next hosting Area.

        b.   Use the same page format as previous Assembly histories.

        c.   Page numbering will continue from the previous Assembly history.

        d.   Forward one copy of the historical report to each Area Archives in the Pacific Region or to the
              Area Committee if there is no Archives. This report should be added to the appropriate section
              of the book maintained by the Area.

        e.   Additional memory-lane items and copies of the revised guidelines will be added to their
              sections of the Area history book.

        f.    All memorabilia will be passed to the Archives of the hosting Area to be stored and maintained
              by that Archives.   It is part of the Area history.

Advance planning is of great importance to an effective PRAASA. Therefore, the Delegate of the next host area shall announce the name and address of the next PRAASA chairperson at each Assembly business meeting.

The dates for the PRAASA shall be that weekend (Friday through Sunday) which includes the first Friday in March.

1. A business meeting will be scheduled for each Assembly and listed in the program, which will also encourage all A.A. members to attend. All A.A. members in attendance shall have one vote.

   a.   Minutes and the Uniform Standard Financial Report from the preceding meeting shall be read for
         approval.

   b.   Bids shall be submitted from those Areas willing to host the Assembly four years ahead.

   c.   Motions concerning internal operations of the Assembly should be presented for approval, which will require a
         majority of the A.A. members present and voting. Whenever possible, motions should be submitted to the
         Assembly chairperson in sufficient time for inclusion in the registration packet.

2. All current Delegates and the Trustee of the Pacific Region should attend the Assembly, which shall pay the Trustee’s expense in full.
3. After all expenses have been paid a positive balance may exist. If the balance is 0 to $1500, it will be sent to the current Delegate of the Area which will host in the second year following. This seed money will be transferred within 60 days after the close of each Assembly. In the same time span, any excess after taking out the $1500 seed money shall be divided equally among the next three Assemblies farthest in the future, with forwarded funds noted on the bottom of the Uniform Standard Financial Report.  Any excess transferred to those three Assemblies shall be a factor in setting the fee for registration. It should be the policy of the chairperson to keep the registration fee as low as possible to encourage attendance, particularly at the local level. A large surplus should be avoided
4. Include a copy of the PRAASA guidelines with the other pertinent information in the packet given at registration.
5. www.praasa.org is the official web site of the Pacific Region Alcoholics Anonymous Service Assembly and thus the host and domain registration shall be the responsibility of PRAASA to fund.  The purpose of the site will be to provide information on upcoming PRAASAs as well as historical data from past PRAASAs. The custody of the site will be passed on yearly to the next hosting committee. To adhere to A.A.’s tradition of personal anonymity, last names of A.A. members and personal e-mail addresses will not be listed: photographs of A.A. members will not be used. Only links relating to the current PRAASA should be allowed.
6. TRANSLATION EQUIPMENT: The translation equipment will be the responsibility of the current PRAASA host committee. The current committee will be responsible for inventory/transfer/shipping of the equipment to the next host committee. The equipment will be stored in a protected environment.